If you submit a PDF file for printing, you do not generally need to worry about the information below.

Preferred Fonts

Arial is the strongly recommended font of choice for either Mac- or Windows-created posters when submitting a PowerPoint (.PPTX) file for printing. Arial is a universally compatible, established font that is a standardized, default font across both operating systems. It is also extremely easy to read compare to Times New Roman which is strongly discouraged due to readability.


OpenSans

OpenSans was created as a modern replacement for default sans serif fonts that get used such as Arial or Calibri. The problem is that there are several versions of OpenSans (even across operating systems). While Washington University has adopted the font as its preferred font (including for its own poster template), the Knight ADRC Poster Service has noticed issues with some posters using different version of the font that are old or not TrueType.

If you would like to use OpenSans, please refer to the button below to get a copy of the current, TrueType version of OpenSans. The font files can be installed in MacOS or Windows. Note that you should remove any existing versions of OpenSans you may have, reboot and then install the new version of the font linked below. You should then open any PowerPoint-based posters and save them as a new name. Submit the new version of your poster for printing.


Embedding Fonts in PowerPoint

Current versions of both MacOS & Windows PowerPoint can embed TrueType fonts into the file for printing and editing compatibility. It is recommended that you enable this feature when submitting a file for printing (especially when using OpenSans as a font).

Following the instructions below only works for TrueType fonts. If you receive an error that a font isn’t compatible with the embed option when attempting to save the file with the embed option turned on, you need to (1) find a TrueType version of the offending font(s) listed in the error window or (2) submit a PDF instead of a PowerPoint file.

Windows PowerPoint Instructions

  • Open the poster file you wish to submit for printing (.PPTX only)
  • Click File > Options
  • From the Options windows, select Save from the left menu list
  • Go to the Preserve fidelity when sharing this presentation
  • Tick the Embed fonts in the file checkbox
  • Click the Embed all characters radio button option
  • Click the OK button
  • We recommend saving the file with a new name, or you can just save over your existing file.
  • The embedding option is now set for just that PowerPoint file. You will need to do this again for any other file.

MacOS PowerPoint Instructions

  • Open the poster file you wish to submit for printing (.PPTX only)
  • Click PowerPoint > Preferences
  • Click the Save option
  • Go to the Font Embedding section of the Save options
  • Tick the Embed fonts in the file checkbox
  • Click the Embed all characters radio button option
  • Click the red dot to close the Save options window
  • We recommend saving the file with a new name, or you can just save over your existing file.
  • The embedding option is now set for just that PowerPoint file. You will need to do this again for any other file.

Questions? Please reach out to posters@abraxas.wustl.edu.